Transfer Rulings

Written By Admin on March 11, 2014 | Tuesday, March 11, 2014

(i) Transfers of officials when desired for their own convenience should not be discouraged if they can be made without injury to the rights of others. However, as a general rule, an official should not be transferred from one unit to another, either within the same Circle, or to another Circle unless he has completed probation period satisfactorily As it is not possible to accommodate an official borne on one gradation list into another gradation list without injury to the other members in that gradation list such transfers should not ordinarily be allowed except by way of mutual exchange. Transfers by way of mutual exchange, if in themselves inherently unobjectionable, should be allowed. But in order to safeguard the rights of employees borne in the gradation lists of both the offices, the official brought in should take the place, in the new gradation list; that would have been assigned to him had he been originally recruited in that unit or the place vacated by the official with whom he exchanges appointment, whichever is the lower.

(!l) When an official is transferred at

his own request but without

arranging for mutual exchange, he

will rank junior in the gradation list

of the new unit to all officials of that

unit on the date on which the

transfer order is issued,including

also all persons who have been

approved for appointment to that

grades as on that date.

(iii) lf the old and the new unit

form parts of a wider unit for the

purpose of promotion to a higher

cadre, the transferee (whether by

mutual exchange or otherwise) will

retain his original seniority in the

gradation list of the wider unit.

(iv) An official transferred from one

unit to another will not have go any

claim ie back to his old unit. A

declaration to the effect that he

accepts the seniority in the new

Unit on transfer under Rule 38 and

that. he will not have any claim to

go back to the old unit, should be

obtained before an official is

transferred under this rule. Any

special privilege to which an official

may be entitled by virtue of his

position in the gradation list of the

unit from which he is transferred

will, ordinarily, be forfeited on his

transfer to a new gradation list.

(v) Rule 38 transfers may be

permitted on the basis of declared

vacancy r.e. direct recruit may be

transferred against direct

recruitment vacancy and promotee

against a promotion vacancy. Further

OC candidate should be transferred

against OC vacancy, SC candidate

against SC vacancy and ST candidate

against ST vacancy.

(vi) Under Rule 38, inter-Circle and

intra-Circle transfer from one

distinct cadre to another viz. Post

Offices to Circle Office, Regional

Office, SBCO, Postal Assistant to

Sorting Assistant etc. or vice versa is

not allowed.

(vii) Only such officials who have put

in minimum service of five years in

the case of direct recruits in the

cadre in question and three years in

the case of surplus qualified officials

wherever applicable would be

eligible for transfer under Rule 38.

Any relaxation in this regard should

be matter of rarest exception.

Transfer of officials who have not yet

cleared the probation period should

be permitted in deserving cases

only.

(viii) Under the existing instructions,

Heads of Circles i.e. CPMsG are fully

empowered to permit such transfers

with the approval of CPMG of the

other Circle, where the transfer is

sought. In such cases where the

prescribed conditions are met the

approval of the Directorate's would

not be necessary.

(ix) As and when the applications

are received for such transfers, it

should be recorded in the register,

which will serve as priority list to be

operated as and when vacancy (ies)

arise.

(x) Under Rule 38, an official will be

allowed to seek transfer only twice

during his entire service.